Hotel Accommodation
Registration & Hotel Reservation form
To download the Registration and Hotel Reservation form in PDF format, please, click on the PDF icon below.
Organising Secretariat
O.I.C. Srl
Viale G. Matteotti, 7
50121 Firenze, Italy
Tel. +39 055 50351
info@ehs2012.org
In order to benefit from the reservation system for the different hotel facilities available in Milan near to the congress venue Marriott Hotel participants may proceed with the on-line system or download the available form together with the due down payment and booking fee (€ 25,00 VAT included) for each required room reservation. Balance is required
by 20 July 2012.
The indicated room/night rates and availabilities are only feasible for reservations made through O.I.C. Srl by 20 July 2012 at the latest, and include VAT taxation, service and breakfast. The hotel reservations can be confirmed by return e-mail or air-mail only upon receipt of the due pre-payment and booking fee. After the above mentioned deadline accommodation cannot be guaranteed although O.I.C. Srl will make every effort to meet the participants’ requests upon availability.
To secure adequate overnight capacities, hotel rooms for the Congress have had to be contracted a long time in advance. Hotels occasionally publish online or last-minute promotion rates for a limited number of rooms which may vary from the prices contracted for the Congress.
Agencies or companies in need for group reservations higher than 5 rooms follow a dedicated procedure by contacting O.I.C. Srl or using the available e-section for Group Registration.
Terms of payment
Payments must be processed as follows:
- Credit card: VISA, American Express, Mastercard
-
Bank transfer headed to:
OIC srl
Bank: Cassa di Risparmio di Firenze, Ag. 1, Viale Matteotti 20r, 50132 Florence, Italy
IBAN: IT39 S061 6002 8010 0001 0628 C00 SWIFT: CRFIIT3F
The participant’s and sender’s names must be clearly indicated on the transfer order as well as the payment details, a photocopy of the transfer order must be attached to the reservation form.
Cancellations and refunds
In case of cancellation or change it is necessary to apply in writing to O.I.C. Srl by 20 August 2012 at the latest. The paid amount for registration and hotel deposit will be refunded with a deduction of 70%, that will be invoiced as penalty.
No refund will be processed for cancellations received after the set indicated deadline.
After the first night of no-show the reserved room will be automatically cancelled for the remaining nights.
No-shows and booking fees cannot be refunded in any case.
